The Jane Voorhees Zimmerli Art Museum at Rutgers, The State University of New Jersey seeks a motivated, highly organized person to assist with administrative work in its Department of Russian and Soviet Art. The Russian art holdings of the Zimmerli Art Museum cover the period from the 16th century to the present, and comprise in total more than 22,000 objects.

The department is home to 4 to 6 graduate fellows, and is a research facility accommodating 10 to 12 international visiting scholars each year. The Department of Russian and Soviet Art maintains active files on more than 1000 artists, and a research library of over 2000 volumes. Each year the department is responsible for producing up to 4 exhibitions and 2 to 3 major publications, and supports loans of about 40 objects to the world=92s leading museums.

Job Description

Provides administrative support by creating an organized office workflow and by assisting with coordination of programs, exhibitions, and publications.
Assists with the department's correspondence, maintains the department's library, updates mailing lists, schedules and accommodates visiting scholars.
Coordinates the preparation and distribution of didactic materials.
Collects, verifies, and processes factual data, such as catalogue and caption information. Coordinates and serves as a liaison with other museum departments and the general public.
Is responsible for logistics of openings, conferences, and other exhibition-related events.
Provides assistance with finances, budget planning, and monitoring.
Prepares and oversees financial documents, such as invoices, contracts, reimbursement requests, and purchase orders.

Job Requirements

Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.
Requires good communication skills, computer literacy, and a strong attention to detail. Knowledge of Russian language and culture is strongly preferred; previous experience in a cultural or educational institution is desired.

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