Position Description

SUMMARY:
Based in Washington, DC, the Program Assistant will contribute to the development and administration of American Councils critical language programs focused on training beginning-to-superior speakers of critical languages through intensive summer language institutes overseas.

The Program Assistant will report to the Project Director with primary responsibility for tasks associated with administering study abroad programs in several countries. The key role of the Program Assistant is to provide the project director and program staff with critical clerical and administrative support in order to ensure the smooth functioning of programs. The position will require close attention to detail, the ability to handle multiple tasks and work independently, and a readiness to communicate with diverse groups of people.

DUTIES & RESPONSIBILITIES:

• Answer and return phone calls;
• Scan and copy program materials for distribution;
• Prepare departmental mailings;
• Assist in preparation of information packets for program participants;
• Process participant documents;
• Manage participant database;
• Assist in preparing, mailing and tracking invoices and payments;
• Participate in making arrangements for pre-departure orientations;
• Assist in making domestic and international travel arrangements for staff, advisory board members and program participants;
• Update and maintain contact information lists for participants, host institutions and staff;
• Edit and update program handbooks and other program materials; and
• Itemize and prepare materials for archiving.

Qualifications:

• Bachelor's degree;
• Knowledge of Chinese, Russian or other critical language preferred;
• Experience in international education or study abroad preferred;
• Excellent written and oral communication skills;
• Effective interpersonal skills;
• Strong computer skills;
• Demonstrated organizational ability;
• Demonstrated problem-solving skills;
• Strong attention to detail;
• Ability to manage multiple priorities quickly and effectively; and
• Ability to work independently while contributing to an overall team effort.

Position contingent upon funding.

TO APPLY:
Send letter/resume and salary requirements to HR Department, American Councils, 1776 Massachusetts Avenue, Suite 700, Washington, DC 20036. Fax: 202-572-9095 or 202-833-7523; email: resumes@americancouncils.org. Affirmative Action / Equal Opportunity Employer.

American Councils improves education at home and abroad through the support of international research, the design of innovative programs, and the exchange of students, scholars, and professionals around the world. American Councils employs a full-time professional staff of over 370, located the U.S. and in 40 cities in 24 countries of Eastern Europe, Eurasia, Asia and the Middle East.